A virtual badge system is an integrated solution that offers compliance paperwork centralization, credential tracking, and real time document management. When implemented properly, it makes overseeing compliance on the construction site effortless.
Under such a system, every worker on the site is assigned a digital ID badge, which holds all of their necessary credentials. Many of these credentials will be required before the worker is ever hired or sets foot on the website, which makes the badges an effective dovetail between onboarding and compliance. Each worker must upload their up-to-date documentation to their badge, which is then scanned in a simple site access process. Any workers with expired certifications cannot obtain badges, and must rectify their standing before beginning work. This also applies to workers whose credentials expire during their employment- who are denied site access. Fortunately, virtual badge systems can be used to track certification expiration dates and send automated reports of impending expirations.
What types of documentation can digital ID badges store?
• OSHA safety certifications
• Advanced training certifications
• Agreements to site specific safety policies
• Contractor licenses
• Equipment licenses
• Vaccinations/medical certificates
• Wage/union payroll agreements
• Background checks
• Insurance/bonding requirements
• Subcontractor agreements
• PPE training
• First Aid training
While this list is by no means exhaustive, it is meant to give the reader some indication of the breadth of storable and trackable compliance.
With a virtual badge system fully integrated into the workforce and the site access protocols, noncompliant workers never have to threaten the company’s position again. Automated tracking and access grant/denial processes take the burden off of both project managers and HR while guaranteeing conformity with regulations.
All documentation is centralized- easily accessible from any office and from any mobile digital ID badge, ensuring both timely cooperation with detailed audits, and satisfying random site inspections. Stored in a cloud database, compliance records are never lost, misfiled, or destroyed.
Most importantly, with an air tight structure operating in place, virtual badge systems shield construction companies from risk exposure tied to noncompliance. By ensuring that workers are in conformity with regulation, the opportunity for related fines and regulatory punishments is removed. Many aspects of company liability are eliminated, adding protection against numerous types of civil suits. Ensuring the right qualifications also fosters higher worker skill, quality, care and safety. Rather than bleeding out thousands or millions of dollars in fines, suits, workers comp, catastrophic accidents, and botched jobs, project managers can staunch the losses, reduce risk, and hire the right talent.
While some supervisors may not be taking worker certifications seriously, I guarantee that their C-suite executives do when an incident or inspection occurs. In an ever increasingly regulated and litigated environment, there’s no reason to hand ammunition over to outside parties. Virtual badge systems take care of all workforce compliance record keeping, period. If staying out of trouble- and on schedule- sounds good, then why risk it? Talk to one of Virtual Badge’s
experts today, and we’ll help you cover your bases for good.