Digital ID Badges Close Gaps At Construction Sites

Virtual Badge is a cloud-based digital ID card platform that offers personnel & safety management solutions to small and large construction companies.

Use the Virtual Badge app to organize your job-site and eliminate confusion between workers, contractors, suppliers, and more.

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Digital ID Badges Simplify Required But Annoying & Repetitive Personnel Compliance Tasks

Virtual Badge eliminates personnel management blind spots that busy superintendents and project managers aren’t always thinking about.

Digital ID badges help management know who every worker is, get them on-site faster, and know what skills they have.

  • Always Know Your Project Roster & Their Skills

    Large construction sites can have thousands of workers, with the number of people & skills required changing daily. Knowing which company they work for and what skills they possess can be a challenge for managers that wastes valuable time, especially if the wrong worker is selected, or if no one with a particular skill was scheduled today. With complex schedules at play that have real financial consequences, not knowing who workers are and whether or not they have the skills they need to complete the job can cause delays that get people fired or worse, tank the whole project.

    Virtual Badge keeps project managers, superintendents, and safety managers informed and up-to-date on who their workers are and what skills they possess. Design custom workflows that capture skills, certifications, documentation, and licenses from any worker who needs to access your job-sites. Managers have access to this data at any time and can easily schedule the right workers for the right jobs.

    With Virtual Badge, your management team will have more accurate decision-making with a fewer unwanted surprises.

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  • Get Workers On The Job Faster

    It can be a real pain for managers to manually keep track of each new hire or contractor’s required HR paperwork, orientations, trainings, and other information. Often, it can take multiple steps or meetings before a worker is allowed on-site, and it’s really easy for documentation to get lost and meetings to be missed, which can cause huge delays and cost a lot of money.

    Get around these problems by using Virtual Badge, which provides customized onboarding workflows that can be setup for each type of employee, job-title, or contractor company. With Virtual Badge, your organization can create a self-service, mobile onboarding portal. As soon as a worker completes this process, their badge will be issued.

    Virtual Badge links signed documents, training certificates, issued licenses, and other company policies directly to each worker’s digital ID badge, so your team can get workers on the job faster than ever before.

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  • Identify & Correct Worker Non-Compliance

    In today’s construction climate, there are more and more rules, regulations, certifications, and laws that everyone needs to follow, not just stakeholders. Keeping track of complex requirements for workers is annoying and wastes time because detailed analysis from multiple spreadsheets is needed to get an answer. This is never fun and can result in a non-compliant workforce that is ripe for avoidable audits and fines.

    Does your management team ever worry about being “found out” that compliance is slipping through the cracks? What kind of consequences would your construction company face? Is it worth it to manually keep track of (ignore) compliance requirements?

    Imagine how much easier your work day might be if you never had to waste hours matching certifications to workers and second guessing whether Joe is actually qualified to drive that forklift. Digital ID badges make life easier. Virtual Badge automatically manages compliance requirements and notifies both administrators and badge-holders when it’s time to update, renew, or re-certify.

    With Virtual Badge, your management team can spend more of their time on operations and less time on administrative headaches.

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Augment Existing Project Tools To Close Gaps Between The Known & The Unknown

Virtual Badge prevents project managers from being punched in the gut by hidden surprises that cause scope & cost overruns.

Digital ID cards enhance existing project management tools to give stakeholders a birds-eye view into project operations, issues, & quality.

  • Track Issues That Could Cause Change Orders

    A 2018 study revealed that approximately 61% of construction jobs are behind schedule, usually caused by unreported issues that cause delays. This can be a mortal wound to a construction site, because delays can cause change orders, which completely sink a project. Since most construction project management software tools are only meant to be used by supervisors and managers, it can be extremely difficult for example, a sub-contractor who is doing a landscaping install, to report to the general contractor that there’s an issue keeping him from doing the install correctly.

    Virtual Badge gives every worker the ability to send an issue report to management, and can eliminate small problems snowballing into huge issues. Any worker can open their Virtual Badge mobile app to submit from a selection of issue reports, and managers can instantly see the issue & remedy it. Here are some of the issue reports Virtual Badge supports:

    1) Report construction defects including design, material, and workmanship issues

    2) Report scheduling issues that may prevent work being done according to the project plan

    3) Report safety issues that could cause work to be delayed or stopped completely

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  • Always Know Who, What, When & Where

    When using traditional systems it can be very difficult to know exactly what is going on at your construction site at any given time. Are there any issues? Did something just happen that might cause a 2 day delay? Do your foremen and contractor leads know what they need to do to update their schedules so the work can get done in the correct order?

    While the project plan lays out what people should be doing and when — often, what people are actually doing doesn’t match up. Without having situational awareness of what’s going on at the job-site, even small delays, quality issues and other types of problems can snowball into multi million dollar nightmares. Nobody wants to be the responsible party to tell the owner the project can’t get done on time.

    Enter Virtual Badge, an award winning mobile software that is guaranteed to give project managers and supervisors a bird’s-eye view of their job-site. Virtual Badge has been used to provide situational awareness at work zones for over 10 years and has been repeatedly named a “Best Practice” by Fortune 500 organizations like British Petroleum. With Virtual Badge, managers have access to data collected by badge-holders while in the field, and can immediately have access to data such as:

    1) Knowing about any issues that may arise due to problems with work scheduling, quality, or safety

    2) Total Man-count reports as well as knowing who is currently on-site

    3) Keeping track of which issues have been properly dealt with - who caused the issue, who fixed it, and when

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  • Time / Attendance / Man-Count Tracking

    In today’s construction world, labor costs have become so important to managing construction costs that traditional time sheets are basically obsolete. Paper time sheets completed by a superintendent or foreman at the end of the day or week just don’t cut it anymore. With traditional time tracking systems, managers may end up spending hours making corrections or manually entering hours into a payroll system. On a huge project with thousands of moving parts, it can be a nightmare to know how many hours were worked on which task, by which workers. Combine this with issues like time theft and inefficient contractors, and it becomes obvious traditional time management no longer works at a construction site.

    Virtual Badge eliminates the problems caused by traditional time management systems like pen and paper sign-in sheets or time cards. With Virtual Badge, your management team can:

    1) Track time for the entire construction site or at individual work zones

    2) Track time for individual tasks or job-phases

    There are three ways to track time with Virtual Badge:

    1) Managers, supervisors, or foreman can use their phone to scan the QR code on each Virtual Badge

    2) Workers can be allowed to clock themselves in or out

    3) GPS based geofences can be setup at each job-site to automatically check-in/out badge-holders

    Learn more about how Virtual Badge can automate time tracking and reduce errors.

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What Types of Construction Projects Benefit From Digital ID Badges?

Virtual Badge is designed to upgrade personnel management for a wide range of construction projects such as:

Integrate Virtual Badge With Your Human Resources or Applicant Tracking System

Virtual Badge is integrated with the following ATS and HRIS software and lets administrators automatically create, issue, reject, and edit badges on demand via API:

  • SAP Successfactors

    SAP SuccessFactors HXM Suite enables the shift from transactional human capital management (HCM) to end-to-end experiences — creating a more flexible, engaged workforce and a more resilient business.

  • iCIMS

    iCIMS’ applicant tracking system gives you the power to create better candidate experiences, streamline your HR processes, and hire the right people.

  • Ultimate Software

    Ultimate provides HCM solutions designed to improve the employee experience by putting people first—HR, payroll, talent, time and scheduling, engagement surveys, HR service delivery, and more.

  • Kronos

    Kronos' unified HCM suite allows your people to work smarter, work their way, and work seamlessly in the modern cloud. It’s a technology experience that delivers all the power and functionality of our HCM tools in a solution designed to delight, inspire, and engage.

  • Workday

    Workday Human Capital Management empowers you to curate recommendations, suggest learning, and keep communication open. And do it at scale.

  • ADP

    All-in-one, open-architecture solution for strategic human capital management — talent, payroll, time and benefits — for large U.S.-based multinational businesses.

Involve All Workers In Safety Management, Not Just Internal Staff & Stakeholders

Safety issues that go unreported or don’t get followed-up on can cause huge problems that can sink an entire organization.

Virtual Badge lets any worker report a safety issue & agree to safe procedures & gives stakeholders the information they need.

  • Manage Safety Policies & Certifications

    Making sure that everyone has agreed to your company’s safety policies & procedures as well as making sure they have the proper certifications can be a daunting task, especially with traditional methods. Sometimes a gigantic excel sheet is used to categorize the information, full of expiration dates that must be manually checked up on and workers manually notified. Other companies will send their workers and subcontractors massive stacks of paperwork that get stored in file cabinets and never looked at ever again.

    When these traditional methods are used, what happens when a regulator or auditing body shows up on-site and demands to see paperwork? Can it be produced easily? Usually it can’t. That’s why Virtual Badge is used to store and track the required safety documentation and certifications for each worker and each subcontractor company — so managing compliance and producing proof is a breeze.

    With Virtual Badge, your project team can create a customized workflow to collect:

    1) Acknowledgements to each job-site’s specific safety rules and regulations

    2) Required certifications such as OSHA, ACI, or contractor licenses

    3) Specific training certifications such as Aerial Lift Training, Confined Space Training, Lockout / Tagout Training

    4) Vehicle operator certifications such as Forklifts, Cranes, CDL

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  • Field Reporting For Safety Issues

    Most safety management software products are only put in the hands of EHS and safety managers, and not in the hands of the everyday field worker. This can cause safety issues due to there not being an easy way for any worker to report an issue. This lack of communication can cause problems, because it’s usually management who corrects the issue. Safety is the most important aspect of any construction site, so why not let everyone participate?

    With Virtual Badge, any worker can use their badge to report a safety issue, great catch, near miss, or accident. By using standardized forms, safety management can be done more efficiently and managers will always know what the issue is and can plan on correcting it. Each safety report is time / date stamped, geocoded, and tied to the ID of the submitter. By keeping track of these safety reports, Virtual Badge can also be used to identify the best and worst workers, from a safety standpoint.

    Virtual Badge can help managers with the following types of safety reporting:

    1) Pre-task planning, confirmation of correct safety PPE procedures

    2) Hazard identification & Hazard control suggestions

    3) Great catch, Near miss & Corrective action documentation

    4) Safety issues, accidents & incidents

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  • Standardize Safety Compliance

    It’s hard to tell if every worker, contractor, supplier, and visitor are compliant with the same set of safety rules, and sometimes no one really checks. It can even be possible that two subcontractor companies who do the same type of work have wildly different safety management programs. This can be a big problem for compliance management.

    Virtual Badge makes sure that everyone at your job-site is reading from the same sheet of music. Instead of struggling with knowing who has agreed to what and dealing with out of date compliance paperwork, issue digital identification badges to every worker that standardize safety compliance.

    Digital ID badges can contain standardized workflows for safety requirements on a per job-title, per sub-contractor, or per-activity basis, ensuring that everyone on-site is aware of and is following the same safety processes, procedures and rules. When compliance documentation is set to expire, Virtual Badge will notify both the worker and management, ensuring everyone stays up to date.

    Standardizing safety compliance with Virtual Badge improves coordination and decreases the number of accidents and claims, cost per-claim, and average lost time per-claim.

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Virtual Badge Case Study: Clayco Rockwool Project

Learn about how Virtual Badge is used to improve the way Clayco manages identification, compliance, risk, and safety management at the $1b Rockwool manufacturing plant in West Virginia

Read The Case Study

The Future of Identity Management

The world's first smartphone ID system is your passkey to everything. Simple, safe, and secure, Virtual Badge elevates identity management for your organization. Eliminate onboarding headaches, immediately improve compliance, and empower your badge-holders with additional capabilities no plastic ID card can offer.
  • Mobile Onboarding & Badging
  • HR System Integration
  • Credential Storage & Certificate Validation
  • Background Screening Integration
  • Job-Site Time & Location Tracking
  • Visitor Management
  • Messaging & Alerts
  • 1099-Compliant Contractor Payments
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