Is Your Business Frustrated With ID Cards?


For organizations that need a faster and better way to issue & manage ID badges, Virtual Badge is an instant, simple, and secure solution.

Solve your employee ID card issues with Virtual Badge, a cloud-based identity management system used by small and large businesses worldwide.


Try Virtual Badge Now!




Instantly Issue ID Cards That Can’t Be Lost, Faked, or Stolen


Digital ID cards are simple to use, require no training to create, and remote controlled by your administrators.

Virtual Badge helps your organization skip the wasted time, lost productivity, and security holes caused by traditional plastic ID card systems.


  • Manage Every ID Badge From The Cloud

    Once issued, it is difficult to control plastic ID cards.

    Cloud-based ID cards mean your team can issue, approve, reject, deactivate, and edit them at any time.

    At any time, you'll know exactly:

    - Who has an ID badge issued

    - What documentation is attached to each ID badge profile

    - When each ID badge or certification needs to be renewed

    Learn More
  • ID Badges As A Company Directory

    In organizations with multiple locations and high turnover, it can be difficult to know for instance, who was recently hired, or that the company changed its plumbing contractors. Not having a company directory that constantly updates opens the doors to miscommunications and delays, which no one wants.

    Virtual Badge is a cloud-based platform that doubles as both an employee ID badge and an always up-to-date company directory, accessible at any time. Onboard workers by using a turnkey mobile process that collects employee information, issues them an ID badge, and updates your company registry of employees, vendors, visitors, and more.

    With Virtual Badge, you can keep everyone in your organization on the same page and always be up to date.

    Learn More
  • Instantly Issue & Revoke Badges via API

    Managing a traditional badging system is labor intensive and can be a pain for both administrators and badge-holders. For instance, issuing a plastic ID badge usually requires an in person meeting taking up everyone’s time, and revoking a badge usually requires the administrator to chase down the badge-holder.

    Virtual Badge is designed to plug into your company’s internal systems so you can instantly issue, revoke, edit, or deactivate badges automatically, via API. Different statuses, criteria, or events in your internal system can send an alert to the Virtual Badge API which can greatly eliminate the time your team spends managing badges.

    Virtual Badge helps companies avoid security and risks because the API automatically completes tasks that, if forgotten or done incorrectly, can create big problem downstream.

    Learn More




Use Your ID Badges As More Than Just A Picture


Digital ID badges can be far more than a piece of plastic everybody loses.

Businesses use Virtual Badge to automatically manage onboarding, background screening, drug testing, and compliance processes.


  • Background Check / Drug Test Integration

    Most businesses require a background check or drug test when hiring new employees or contractors, and this usually integrated into the company’s HR system. What doesn’t happen is providing that worker with a real-time compliance display.

    In comes Virtual Badge, which can link directly to your company’s background screening, drug testing, or applicant tracking system. Using Virtual Badge’s integrations, organizations can automatically issue digital employee ID cards only if the worker passes their background screening. Workers can then show their real-time compliance by displaying their Virtual Badge. Once the ID badge has been issued, if the worker commits a violation or crime, their badge can be automatically revoked.

    Virtual Badge’s background check & drug test integrations greatly simplify the worker vetting process, resulting in automatic management and risk reduction.

    Learn More
  • Keep Track of Licenses, Certifications & Policy Attestations

    It can be very difficult for some businesses to keep track of compliance processes, like knowing which workers or contractors have the up to date requirements in order to work. Failures in the compliance arena can cause huge legal penalties and fines if something bad happens or there’s an audit.

    Instead of going crazy by using Excel spreadsheets to manage compliance certifications and training renewal dates, Virtual Badge keeps track of this information automatically. Administrators define requirements and then badge-holders can upload the corresponding document or sign that they have agreed. Virtual Badge provides notifications to both the badge-holder and administrator when it’s time to get a new certification or attest to a new policy.

    With Virtual Badge doing certification management automatically, HR managers can spend less time worrying about compliance and more time helping their workers.

    Learn More
  • Track Time & Attendance

    Traditional time tracking systems often cause problems for businesses because of things like illegible handwriting, calculation errors, and fraud. In fact, 44% small businesses have reported that their biggest issue is timesheet errors, and since labor is often the driver for these types of organizations, this can cause huge problems.

    Eliminate these types of problems by letting digital ID badges track worker time. Virtual Badge offers three ways for businesses to easily track time with Virtual Badge:

    1) Each badge has a QR code that can be scanned in or out by a supervisor with the VB mobile app

    2) Each badge-holder can be allowed to self initiate their clock-in or out

    3) GPS based geofences can be setup at each job-site to automatically check-in/out badge-holders

    Learn more about how Virtual Badge can automate time tracking and reduce errors.

    Learn More



Integrate Virtual Badge With Your Human Resources or Applicant Tracking System


Virtual Badge is integrated with the following ATS and HRIS software and lets administrators automatically create, issue, reject, and edit badges on demand via API:


  • SAP Successfactors


    SAP SuccessFactors HXM Suite enables the shift from transactional human capital management (HCM) to end-to-end experiences — creating a more flexible, engaged workforce and a more resilient business.

  • iCIMS


    iCIMS’ applicant tracking system gives you the power to create better candidate experiences, streamline your HR processes, and hire the right people.

  • Ultimate Software


    Ultimate provides HCM solutions designed to improve the employee experience by putting people first—HR, payroll, talent, time and scheduling, engagement surveys, HR service delivery, and more.

  • Kronos


    Kronos' unified HCM suite allows your people to work smarter, work their way, and work seamlessly in the modern cloud. It’s a technology experience that delivers all the power and functionality of our HCM tools in a solution designed to delight, inspire, and engage.

  • Workday


    Workday Human Capital Management empowers you to curate recommendations, suggest learning, and keep communication open. And do it at scale.

  • ADP


    All-in-one, open-architecture solution for strategic human capital management — talent, payroll, time and benefits — for large U.S.-based multinational businesses.



Turn Your ID Cards into Star Trek Communicators


With digital ID cards, you know who, what, when, where & why.

Virtual Badge combines identity and workforce management to provide insights that improve communication and coordination.


  • Gain Situational Awareness

    Losing money because you don’t know what’s going on across the business is a sinking feeling. Knowing what’s happening can mean a wide variety of things, such as knowing when a job is completed, if there are any outstanding issues, and if clients are complaining or are happy with service. When this information flows from bottom to top via phone calls, emails, and pen and paper, issues can slip through the cracks or it might be too late to respond properly once you’re aware something happened.

    Businesses need real-time situational awareness so they can operate at peak efficiency. That’s why Virtual Badge is designed to give managers and stakeholders peace of mind because they are always aware of important issues, requests, or problems. Any job report, request form, or maintenance log can be put into Virtual Badge and when a badge-holder submits it, managers will instantly have access. From there, tasks can be assigned or a message can be sent back to the worker. All information submitted by Virtual Badge is time/date stamped, geocoded, and tied to the submitter’s ID.

    Learn more about how Virtual Badge can give your business a bird’s eye view of everything that’s going on.

    Learn More
  • Fast, Easy Visitor Management

    Guests going missing, lost visitor badges, and confused wanderers are usually signs that a visitor management program is going badly. When using traditional sign-in sheets and temporary paper or plastic visitor badges, it’s difficult to maintain a high level of security at your facilities.

    Get ahead of these issues by using Virtual Badge to pre-issue badges to visitors that let administrators know who is coming, when they’ll arrive, and who they will be visiting. Once a visitor arrives, they can show their Virtual Badge, and security admins can communicate with them at any time and even GPS locate visitors if necessary. Once the visitor leaves, their badge will be instantly revoked.

    Make visitor management a proactive part of your business with Virtual Badge.

    Learn More
  • Communicate With Any Badge

    Looking up phone numbers and sending group texts can be really annoying for any business. This problem only grows bigger as an organization grows, so finding a good solution for notifying and communicating with workers is necessary. With today’s workforce becoming more mobile and with the increase in remote working, communication has never been more important.

    With Virtual Badge, messages can be sent to any badge-holder at any time. These messages can be sent to everyone in your business, groups of badges based on job-title, role, or location, or sent to clocked-in users at any facility or job-site.

    Learn about how Virtual Badge can greatly improve communication and coordination across your entire business, even with your customers.

    Learn More



The Future of Identity Management


The world's first smartphone ID system is your passkey to everything. Simple, safe, and secure, Virtual Badge elevates identity management for your organization. Eliminate onboarding headaches, immediately improve compliance, and empower your badge-holders with additional capabilities no plastic ID card can offer.

  • Mobile Onboarding & Badging
  • HR System Integration
  • Credential Storage & Certificate Validation
  • Background Screening Integration
  • Job-Site Time & Location Tracking
  • Visitor Management
  • Messaging & Alerts
  • 1099-Compliant Contractor Payments




Ready to get started?





Congratulations. Your message has been sent successfully.
Error, please retry. Your message has not been sent.