ID Badges Designed For Contractor Management

For organizations who need to get a better handle on their contractors, Virtual Badge is the easiest ID badging system available today.

Unlike traditional ID card systems which don’t keep track of contractors & the work they do, Virtual Badge streamlines identity & workforce management into one simple mobile app.

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Simple Contractor ID Cards For Hiring, Compliance & Identification

Make onboarding, vetting & ID badging easier for everyone — collect contractor information, issue a Virtual Badge, and manage their compliance.

Virtual Badge is the simplest & easiest solution to get your contractors hired, identified & on the job.

  • On-Demand Contractor ID Badging

    Does your organization have trouble managing your contractors? How long your contractors wait for their badges in the mail, and do they constantly lose them? Many organizations have these types of issues when managing a contractor program, with potentially thousands of new contractors hired and fired every year. Traditional systems typically have significant difficulties when managing the onboarding and badging process, resulting in long delays, expensive mailing costs, and cost creep.

    What would your work day look like if you didn’t have any of these issues? With Virtual Badge, our clients tell us they’ve been able to stop worrying about delays, lost badges, and improper use of badges. Virtual Badge solves these badging & identification problems:

    1) Can’t identify who is currently in the contractor program

    2) Can’t start work because of waiting due to badging / mailing delays

    3) Ballooning costs due to lost badges, broken printers, and constantly needing supplies

    4) Can’t control badges once contractors leave the program

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  • License & Credential Tracking

    If someone asked you to do it right now, would you be able to produce compliance documentation for your contractors? How many steps does it take you, how many file cabinets do you have to open, and how many excel spreadsheets do you have to search through to find what you need?

    What happens if it turns out a contractor’s licenses or certifications are out of date? What if they got injured at your job-site and you’re just now finding this out? If contractor compliance falls by the wayside then the entire job is in jeopardy.

    Instead of going crazy because auditors are pounding down your door and you can’t produce the information, let Virtual Badge keep track of this information automatically. Administrators define requirements and then badge-holders can upload the corresponding document or sign that they have agreed. Virtual Badge provides notifications to both the badge-holder and administrator when it’s time to get a new certification or attest to a new policy before it expires or goes out of date.


With Virtual Badge managing contractor compliance to required licenses, procedures, and certifications, your team can spend more time getting jobs done quicker and less time worrying.

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  • Background Check Integration

    Have you ever accidentally hired a criminal? No one wants to hire bad actors, as it hurts both your company’s reputation but also can lead to problems down the line that you never even imagined. Often, background screening and drug testing processes are too complex and sometimes because of this, it’s just easier to skip it altogether.

    Make it easier for everyone involved by using Virtual Badge, which is a turnkey contractor background screening and drug testing solution. Virtual Badge helps employers with quickly verifying and badging their contractors so they can be quickly authorized to begin work.

    Virtual Badge offers the following capabilities for rapid, on-demand, mobile contractor background screenings:

    1) Only electronic badge tied to a comprehensive background check and/or drug test

    2) Auto-issued and activated upon successful completion of screening

    3) Date stamped and auto-expires

    4) Photo auto-populates to ensure total authenticity

    5) QR code embedded for easy in-field validation

    6) Color coding on each badge with private labeling

    7) Management tool for entire badged population

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Integrate Virtual Badge With Your Human Resources or Applicant Tracking System

Virtual Badge is integrated with the following ATS and HRIS software and lets administrators automatically create, issue, reject, and edit badges on demand via API:

  • SAP Successfactors

    SAP SuccessFactors HXM Suite enables the shift from transactional human capital management (HCM) to end-to-end experiences — creating a more flexible, engaged workforce and a more resilient business.

  • iCIMS

    iCIMS’ applicant tracking system gives you the power to create better candidate experiences, streamline your HR processes, and hire the right people.

  • Ultimate Software

    Ultimate provides HCM solutions designed to improve the employee experience by putting people first—HR, payroll, talent, time and scheduling, engagement surveys, HR service delivery, and more.

  • Kronos

    Kronos' unified HCM suite allows your people to work smarter, work their way, and work seamlessly in the modern cloud. It’s a technology experience that delivers all the power and functionality of our HCM tools in a solution designed to delight, inspire, and engage.

  • Workday

    Workday Human Capital Management empowers you to curate recommendations, suggest learning, and keep communication open. And do it at scale.

  • ADP

    All-in-one, open-architecture solution for strategic human capital management — talent, payroll, time and benefits — for large U.S.-based multinational businesses.

ID Badges That Monitor & Track Contractor Work

Did you know you can perform time tracking, project management and situational awareness with your ID cards?

Virtual Badge eliminates frustrations and problems caused by not knowing who did what, when, and why.

  • Total Situational Awareness

    Have you not been aware of issues that your contractors caused, and did that create customer complaints? Customer satisfaction is the cornerstone of any good contractor program, and sometimes contractors can just be difficult to manage. If you want to keep your customers happy, then knowing what’s going on at your job-sites is absolutely necessary.

    Virtual Badge connects contractors with the back-office to provide situational awareness of all activities. Rather than hearing about problems or complaints after the fact from your customers, get in front of issues by requiring your contractors to use their Virtual Badges to report job statuses, issues, and completion. With Virtual Badge, your management team will be able to see and respond to issues instantly, and provide better communication to your client base.

    With Virtual Badge you can gain a bird’s-eye view of contractor activities, automatically filter out unnecessary information, and manage by exception.

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  • Automatic Time Tracking

    Have you ever had time discrepancies between what was reported and either what you saw or what the customer said? How difficult is it for your organization to verify this information? How much time does the extra effort cost you and could your team be doing something more valuable?

    Nobody in their right mind wants to deal with time tracking issues and disputes. Get in front of these problems, because with Virtual Badge, your team can do both contractor time tracking and job costing. With Virtual Badge, every contractor can track their time automatically, which results in a time-log that can be generated as soon as the job is done.

    Virtual Badge offers these time tracking capabilities:

    1) Each Virtual Badge has a QR code that can be scanned into either a job-site or a task

    2) Virtual Badge-holders can “self” check-in/out of a particular job-site or task

    3) A GPS-based “geofence” can be setup to automatically clock workers in or out

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  • 1099-Compliant Contractor Payments

    Is your contractor payment process unnecessarily complicated? Are there multiple steps that can be confusing for both your internal staff and contractors? Looking for an easier way to pay?

    Virtual Badge has partnered with Interchecks to help your recipients manage payments. Tell us how much is owed and we'll collect, secure and execute payments in line with their preferences. This saves you time and money and gives your recipients more choice.

    Virtual Badge plus Interchecks dramatically simplifies your payment process by automating most of it for you. Say goodbye to the back-and-forth around W9 collection and the difficulty associated with managing a growing number of payment methods. We take care of that for you so you can focus on growing your business. We make payments and 1099 tax compliance easy. All you need to do is provide an email address and a payment amount. We'll take care of the rest.

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Automatically Connect Your Back-Office To Field Workers

Virtual Badge provides instant connectivity, improving speed and accuracy for contractor operations.

Avoid nasty surprises and work delays because your team will always know what’s going on in the field.

  • Faster Field Service

    Many companies are still stuck in the past, using pen and paper and phone calls to manage their field activities. This can cause huge delays, miscommunication, and ultimately unhappy clients, especially if the people doing the work are contractors and not your own employees. This can cause a breakdown in terms of customer relationships, and nobody wants that.

    Protect your relationships and make sure the jobs are getting done correctly by using Virtual Badge. Virtual Badge allows your field workers to submit status reports when a job is completed, an issue comes up, and even allows your customers to request service. Everything happens on your mobile phone, which means managers will instantly know when the job is done or if something goes wrong.

    With Virtual Badge, jobs can be turned around faster because your team will know exactly what’s going on. Faster, more efficient field service means more jobs can be completed in the same amount of time. By using digital IDs to manage contractor activities, your team can spend less time dealing with issues and miscommunication and spend more time making clients happy.

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  • Perform Job Status Audits

    Has your team ever thought the job was done, but it really wasn’t? Did that cause huge scheduling delays that took away flexibility or sliced into your bottom line? Avoidable problems like not knowing the current status of a job can cause huge cost overruns and increased risk.

    Virtual Badge provides a project management-level view of what’s going on at each of your jobs or work-sites. Your contractors can submit daily status reports detailing the current work phase and any related issues. These status audits can be for operational, environmental, or security related, depending on the type of work. When contractors submit reports in Virtual Badge, your team can instantly access them, process any request, and then turn these reports into executive summaries that can be distributed to project stakeholders.

    We created Virtual Badge to make it easier for you to answer critical questions about your business operations. Virtual Badge makes it easier for your team to know what’s going on across all of your projects, so can make better decisions.

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  • Verify Contractor Performance

    Have you had customers call you to complain that a job wasn’t done right? Did your contractors tell you otherwise? Has not being able to prove what happened cost your business? When this occurs, nobody comes out ahead.

    Get in front of these types of issues by using Virtual Badge to perform work audits on your contractors. In Virtual Badge, every clock-in/out event, job-related forms, and any activity a badge-holder performs is found in the audit log. Managers can look up to see when jobs were started, completed, and what issues occurred. Field workers can even allow customers to sign off their approval that work was done correctly.

    Virtual Badge upgrades your company’s ability to ensure that your contractors are doing what they agreed to. Separate the bad apples from the bunch because your team will have ability to tell which contractors are rotten and which ones are good.

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The Future of Identity Management

The world's first smartphone ID system is your passkey to everything. Simple, safe, and secure, Virtual Badge elevates identity management for your organization. Eliminate onboarding headaches, immediately improve compliance, and empower your badge-holders with additional capabilities no plastic ID card can offer.

  • Mobile Onboarding & Badging
  • HR System Integration
  • Credential Storage & Certificate Validation
  • Background Screening Integration
  • Job-Site Time & Location Tracking
  • Visitor Management
  • Messaging & Alerts
  • 1099-Compliant Contractor Payments

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