ID Badges Designed For Contractor Management


For organizations who need to get a better handle on their contractors, Virtual Badge is the easiest ID badging system available today.

Unlike traditional ID card systems which don’t keep track of contractors & the work they do, Virtual Badge streamlines identity & workforce management into one simple mobile app.


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Simple Contractor ID Cards For Hiring, Compliance & Identification


Make onboarding, vetting & ID badging easier for everyone — collect contractor information, issue a Virtual Badge, and manage their compliance.

Virtual Badge is the simplest & easiest solution to get your contractors hired, identified & on the job.


  • Onboard Contractors In Seconds

    Do you have trouble managing your contractor force? Some companies can't deal with lost badges, onboarding delays & mailing costs. Is your vendor program driving you nuts?

    Virtual Badge solves contractor ID badging problems like:

    - You can't identify who is currently in your contractor program.

    - Your contractors can't start work because they are waiting for their ID badges in the mail.

    - Your ID badging program costs too much because of lost badges, broken printers, etc.

    - You can't control ID badges once issued or when a contractor quits your vendor program.

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  • ID Badges That Track Licenses & Credentials

    Managing contractor requirements can be a nightmare without good tools. Can you produce compliance docs on the spot? Do you know what happens if a worker gets hurt on the job without valid certifications?

    Virtual Badge keeps your contractor force compliant by:

    - Requiring contractors to upload licenses, certifications, or other documentation.

    - Tracking uploaded documentation & alerting stakeholders when a certification is about to expire.

    - Deactivating their ID badges if they don't upload new documentation when they need to.

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  • Tie ID Cards To Background Checks

    A bad background screening process can cause huge problems down the line. Legal problems and damage to your company's reputation can be a nightmare. Thankfully, Virtual Badge simplifies complex background / drug screening processes.

    Protect your company by:

    - Issuing the only ID badges directly tied to a background check or drug test

    - Only issuing an ID badge if the contractor passes their background screening

    - Automatically expiring their ID badges if their background check expires

    - Automatically expiring ID badges if a crime or violation happens.

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Integrate Virtual Badge With Your Human Resources or Applicant Tracking System


Virtual Badge is integrated with the following ATS and HRIS software and lets administrators automatically create, issue, reject, and edit badges on demand via API:


  • SAP Successfactors


    SAP SuccessFactors HXM Suite enables the shift from transactional human capital management (HCM) to end-to-end experiences — creating a more flexible, engaged workforce and a more resilient business.

  • iCIMS


    ICIMS’ applicant tracking system gives you the power to create better candidate experiences, streamline your HR processes, and hire the right people.

  • Ultimate Software


    Ultimate provides HCM solutions designed to improve the employee experience by putting people first—HR, payroll, talent, time and scheduling, engagement surveys, HR service delivery, and more.

  • Kronos


    Kronos' unified HCM suite allows your people to work smarter, work their way, and work seamlessly in the modern cloud. It’s a technology experience that delivers all the power and functionality of our HCM tools in a solution designed to delight, inspire, and engage.

  • Workday


    Workday Human Capital Management empowers you to curate recommendations, suggest learning, and keep communication open. And do it at scale.

  • ADP


    All-in-one, open-architecture solution for strategic human capital management — talent, payroll, time and benefits — for large U.S.-based multinational businesses.


Got questions?

Check out the Virtual Badge Frequently Asked Questions to get answers:



ID Badges That Monitor & Track Contractor Work


Did you know you can perform time tracking, project management and situational awareness with your ID cards?

Virtual Badge eliminates frustrations and problems caused by not knowing who did what, when, and why.



  • Gain Situational Awareness With ID Badges

    Have you ever been unaware of problems your contractors ran into or caused? Did it hurt your bottom line or make customers unhappy? Knowing who, what, where, when, and why is super important for managing your contractors.

    That's why Virtual Badge gives managers instant access to:

    - Status reports for the jobs your contractors are on

    - Issue reports or any problems encountered in the field

    - Tasks, assignments, or messages to send to contractors

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  • ID Badges That Track Contractor Time

    Is it difficult for your organization to accurately track contractor time? Get rid of contractor time tracking problems by using ID cards that do the work for you. With Virtual Badge, each contractor has their own time log which you can export at any time.

    Virtual Badge offers these time tracking options:

    1) Scan the QR code on each Virtual Badge to scan them in or out of a job-site or task.

    2) Let Virtual Badge-holders “self” check-in/out of a particular job-site or task

    3) Setup a GPS-based “geofence” to automatically clock workers in or out

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  • Make Contractors Follow Your Rules

    Making sure your contractors are compliant is a pain. Traditional processes make it difficult to know if everyone has dotted the i's and crossed the t's. Nobody wants to sort through file cabinets or look through spreadsheets to find the data.

    With Virtual Badge, you don't have to worry about any of that, because:

    - Admins can customize onboarding processes for each type of worker

    - Workers can sign policies / acknowledge procedures before they receive their ID badge.

    - If any certification, policy, or procedure goes out of date, both the Admin & worker will be notified.

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Automatically Connect Your Back-Office To Field Workers


Virtual Badge provides instant connectivity, improving speed and accuracy for contractor operations.

Avoid nasty surprises and work delays because your team will always know what’s going on in the field.



  • Faster Field Service

    Many companies are still stuck in the past, using pen and paper and phone calls to manage their field activities. This can cause huge delays, miscommunication, and ultimately unhappy clients, especially if the people doing the work are contractors and not your own employees. This can cause a breakdown in terms of customer relationships, and nobody wants that.

    Protect your relationships and make sure the jobs are getting done correctly by using Virtual Badge. Virtual Badge allows your field workers to submit status reports when a job is completed, an issue comes up, and even allows your customers to request service. Everything happens on your mobile phone, which means managers will instantly know when the job is done or if something goes wrong.

    With Virtual Badge, jobs can be turned around faster because your team will know exactly what’s going on. Faster, more efficient field service means more jobs can be completed in the same amount of time. By using digital IDs to manage contractor activities, your team can spend less time dealing with issues and miscommunication and spend more time making clients happy.

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  • Perform Job Status Audits

    Has your team ever thought the job was done, but it really wasn’t? Did that cause huge scheduling delays that took away flexibility or sliced into your bottom line? Avoidable problems like not knowing the current status of a job can cause huge cost overruns and increased risk.

    Virtual Badge provides a project management-level view of what’s going on at each of your jobs or work-sites. Your contractors can submit daily status reports detailing the current work phase and any related issues. These status audits can be for operational, environmental, or security related, depending on the type of work. When contractors submit reports in Virtual Badge, your team can instantly access them, process any request, and then turn these reports into executive summaries that can be distributed to project stakeholders.

    We created Virtual Badge to make it easier for you to answer critical questions about your business operations. Virtual Badge makes it easier for your team to know what’s going on across all of your projects, so can make better decisions.

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  • Verify Contractor Performance

    Have you had customers call you to complain that a job wasn’t done right? Did your contractors tell you otherwise? Has not being able to prove what happened cost your business? When this occurs, nobody comes out ahead.

    Get in front of these types of issues by using Virtual Badge to perform work audits on your contractors. In Virtual Badge, every clock-in/out event, job-related forms, and any activity a badge-holder performs is found in the audit log. Managers can look up to see when jobs were started, completed, and what issues occurred. Field workers can even allow customers to sign off their approval that work was done correctly.

    Virtual Badge upgrades your company’s ability to ensure that your contractors are doing what they agreed to. Separate the bad apples from the bunch because your team will have ability to tell which contractors are rotten and which ones are good.

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The Future of Identity Management


The world's first smartphone ID system is your passkey to everything. Simple, safe, and secure, Virtual Badge elevates identity management for your organization. Eliminate onboarding headaches, immediately improve compliance, and empower your badge-holders with additional capabilities no plastic ID card can offer.

  • Mobile Onboarding & Badging
  • HR System Integration
  • Credential Storage & Certificate Validation
  • Background Screening Integration
  • Job-Site Time & Location Tracking
  • Visitor Management
  • Messaging & Alerts
  • 1099-Compliant Contractor Payments




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